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Free template
Free Parent Tutoring Agreement Template
A simple tutoring agreement template for parents — rates, payment terms, cancellation policy, and communication expectations. Prevents awkward disputes later.
What is it?
A tutoring agreement is a one-page document outlining how you work with a family: hourly rate, when payment is due, how cancellations work, and how you communicate. It is not a legal contract unless a lawyer reviews it — but it sets clear expectations.
What to include
- Tutor and parent/student names
- Who the agreement is between.
- Subject and session length
- E.g. GCSE Math, 60 minutes.
- Rate and billing cycle
- Per lesson or monthly in advance.
- Payment methods
- Bank transfer, Mono, cash, etc.
- Cancellation notice
- E.g. 24 hours for full fee, less for late cancel.
- Rescheduling rules
- How makeup lessons work.
- Homework expectations
- Optional but reduces parent confusion.
- Communication channel
- Portal preferred over personal WhatsApp.
- Start date and review
- When it begins; optional 30-day review.
The template
Copy and paste into any documentTUTORING AGREEMENT (SUMMARY) Tutor: [Your Name] Parent/Student: [Name] Subject: [Subject] Session length: [60 min] Start date: [DD/MM/YYYY] FEES Rate: [XXX per session / month] Billing: [Monthly in advance / Pay after each session] Payment via: [Bank / Mono / PayPal / Cash] CANCELLATION & RESCHEDULING • [24h+] notice: no charge / free reschedule • [<24h] notice: [full fee / 50% fee] • Tutor cancellation: lesson rescheduled at no cost HOMEWORK & MATERIALS Student completes assigned practice between sessions. Parent supports a quiet study space when possible. COMMUNICATION Lesson updates via [OBRI / email]. Urgent scheduling via [SMS / Telegram]. Both parties agree to these terms by [signature / reply "I agree" / first paid session]. Tutor signature: _____________ Date: _______ Parent signature: _____________ Date: _______
Skip the template — let OBRI handle it
Once parents agree to terms, run the relationship in OBRI — schedule, homework, and payments match what you documented. Less "that is not what we agreed" friction.
Try OBRI freeCommon questions
- Do I need a lawyer for this template?
- For most solo tutors this summary is enough to align expectations. For companies or high-value packages, get local legal review.
- Should cancellation be strict or flexible?
- Match your market. Exam-season tutors often need 24h rules; younger students may use softer policies. Write what you will actually enforce.
- Can this be in Ukrainian for UA parents?
- Yes. Translate section headers; keep numbers and dates clear.